Thanking the Employer

Writing a thank you letter is an opportunity to remind the interviewer why you’re the best fit for a position and to address any remaining questions. While it won’t necessarily secure the job, it helps you stand out to the employer.

• Send a thank you letter immediately after each interview, ideally within 24 hours.
• A handwritten note is most memorable, but an e-mail is best if you were interviewed by a traveling recruiter. Use simple stationary or resume paper, making it brief and personalized.
• If you spoke with more than one person, try to write a thank you letter to each individual.
• In your letter be sure to:
  • Express your appreciation for the opportunity to interview. 
  • Express your continued enthusiasm about the position and the company. 
  • Recap your strengths, being careful to relate them to the requirements of the job and the company. 
  • Provide your contact information.

How to write your professional thank you:

• In the first paragraph, state when and where you had your interview and thank the interviewer for his or her time. Reaffirm your interest in the organization.
• In the second paragraph, mention something that particularly appeals to you about working for them, and reinforce a point or two in support of your application. If after the interview you thought of something you wish you had said, the third paragraph of the letter is a good place to bring that up. You can also restate your understanding of the next steps in the hiring process.
• In the last paragraph, thank the employer for considering your application and ask for further communication.

Sample Thank You Note